P:\ (pickup) and R:\ (drop off) network drive shares
Pickup and Dropoff drives are for instructors to share data with Students only. Staff/Instructors should be using the S:\ drive for sharing data back and forth.
The P:\ and R:\ network drives are limited to instructors and students. Anyone else who needs access will need to request that access through their department coordinator. This is because everyone in the group that has access to P:\ and R:\ has FULL permissions to both P:\ and R:\ network drives. Students can only get (copy) files from the P:\ drive, and put (save) files to the R:\ drive. Instructors have full rights to both P:\ and R:\ drives. Thus, INSTRUCTORS can do ANYTHING to EVERYTHING in there! In the past, the entire College could access these drives by default; someone got a virus that deleted a TON of files including student assignments!! So…as a result, we try very hard to eliminate non-required access. The auditors also REQUIRE us to control access to network drives.
Also, because this area is for instructors to drop off assignments/exams for students and then the students return them for the instructor to remove and mark; this area is TEMPORARY storage only. Thus, it is not backed up. It is not to be used as a storage area. In fact, we used to wipe it clean every semester. We now let instructors maintain this area due to the time it takes to confirm and then delete, etc. etc.
One more thing – EVERY student at Olds College has READ permissions to EVERY file in the Pickup. That also means that they can COPY stuff too. This is as designed – they are supposed to be able to do that. Many people forget that students can see all that stuff in there; so again, it may not be the best place for two Olds College staff to share data back and forth if you don’t want students seeing it/copying it!
If you need to share data regularly, let’s talk about other options other than Pickup and Dropoff because of the reasons listed above.
Open Monday to Friday 8:15am to 4:30pm
Email itsupport@oldscollege.ca
Phone: (403) 507-7777
