Set the Deleted Items Folder to be Emptied when you exit Outlook
Outlook:
- From the menu bar click on "Tools"
- From the drop down menu click on Options
- Click on the Other tab
- Click on (checkmark) “Empty the Deleted Items folder upon exiting”
Webmail:
- Click on "Options" (top right hand corner)
- At the bottom select (checkmark) The "Empty the Deleted Items folder on logoff"
- Click on "Save" (top, near the left hand side)
This will at least keep your Deleted Items folder lean & clean. As an aside thought, once in a while I need to delete a message but if I wait a day or two I may then forget to delete it. So, I delete it and then when I exit from Outlook I say not to the empty the Deleted Items folder.
Another tip that I use is with the "Sent Items" folder. Once every few months or so (depending on how many messages I send out) I go and delete messages that are older than 1 month. These two tips should help you pare down your Outlook mailbox size.
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